Audit Commission: Finance Department Needs Improvement. Again.

by Categorized: City Hall, Finance, Internal Audit Commission Date:

We’ve written a lot lately about issues that the internal audit commission has uncovered in the city finance department. See here, here, and here.

Now, there’s another report, this time about the Finance Department Assessor’s Office. Commissioners found (again) that policies and procedures need improvement.

It found, among other things:

“The 2011, 2010 and 2009 motor vehicle grand lists are understated … because the data file obtained from the DMV on an annual basis does not include motor vehicles with expired registrations that are still owned by Hartford residents. While [the assessor's office] has historically attempted to identify and include applicable motor vehicles with expired registrations still owned by Hartford residents in the grand lists, the method they use to do so is not effective.”

A review of the 2011, 2010 and 2009 grand lists with assessment values totaling about $335.6 million, $305.3 million and $304 million, respectively, disclosed:

* 58 motor vehicle assessments totaling about $382,000 were not included in the 2009 grand list. “As a result, we estimated that the city failed to realize more than $27,000 in tax revenue on these vehicles for this year’s grand list.”

* 64 motor vehicle assessments totaling about $341,000 were not included in the 2010 grand list. “As a result, we estimated that the city failed to realize more than $24,000 in tax revenue on these vehicles for this year’s grand list.”

*441 supplemental motor vehicle assessments should not have been prorated in the 2011 grand list. “Under Connecticut state law, all motor vehicles are subject to property tax whether registered or not as long as they continue to be owned by the same Hartford resident throughout the grand list year. Since all of the taxpayers retained ownership of the 441 motor vehicles, the assessments should not be prorated. As a result, we estimated that the city failed to realize more than $58,000 in additional tax revenue for these 441 vehicles.”

You can read the full report here: AssessmentDivisionMotorVehicleAccountsandOperationsAudit

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One thought on “Audit Commission: Finance Department Needs Improvement. Again.

  1. Donna Swarr

    If they were to go back to when they designed SAP, the financial software, they will find a lot of answers regarding the procedures. It may be that many need to be updated, but that would be where something would have been documented.

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